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Supplier audit preparation
Prepare teams, demonstrations and evidence before the client or their auditor arrives.
In your situation
What the scoping will need to take into account.
Targeted engagement
Prepare the people and evidence the auditor will encounter.
The audit notice becomes an assigned preparation plan: people to meet, demonstrations to rehearse, evidence to index and gaps still correctable.
Subject of the work
The audit agenda becomes a rehearsal plan.
01Reconstruct the expected scopePrepared
02Repeat the interviews and walkthroughsTo be observed
03Test the freshness and coverage of the evidenceTo be observed
04Observe the site when the need justifies itTo link
How it actually unfolds
Work from the document and its deadline.
Documentary review, repeat interviews, demonstration walkthroughs and, where necessary, preparatory site observation.
The audit lead organises the contacts, opens the authorised evidence and has any gaps that can still be addressed dealt with.
Audit notice, announced scope, agenda, previous questionnaires, open findings and initial evidence inventory.
The work is organised backwards from the audit date, with checkpoints for evidence, interviews and unresolved gaps.
Work carried out
Build the recurrence around the announced scope.
- 01
Reconstruct the expected scope
The notice, agenda and client history are used to reconstruct the sites, teams, systems and controls that will actually be examined.
- 02
Repeat the interviews and walkthroughs
Each spokesperson repeats the expected demonstration with the materials they are authorised to present to the auditor.
- 03
Test the freshness and coverage of the evidence
Evidence is checked for its date, source, coverage and consistency with the stated scope.
- 04
Observe the site when the need justifies it
Preparatory observation is only retained where the site or the operation cannot be understood remotely.
Handover
The preparation material available ahead of the interviews.
01Preparation plan
The plan schedules the agenda, demonstrations, contacts and rehearsals needed in the run-up to audit day.
02Indexed evidence file
The index makes it possible to locate each authorised document along with its source, date, scope and the audit question it supports.
03Deviation register
Preparatory gaps are classified into those that can be corrected, limitations to be explained, and matters that must be resolved before the interview.
04Interview guide
Each spokesperson has the expected topics, the facts to present, the authorised evidence and the phrasing to avoid.
Scoping the engagement
Delimit the useful repeats and checks before the audit.
The audit notice, the agenda and the evidence requests are enough to estimate the interviews, rehearsals and checks needed before the auditor arrives.